CCC-ParaSolS Management Committee

1. Dr Kevin Hanley of the Lead is designated the Project Leader and shall have overall responsibility for management of the Award. Dr Hanley will act as the Chairperson initially, and a decision on the permanent chair will be taken once the full committee is in place.

2. The Management Committee (MC) will initially consist of six core members: the Project Leader, the Project Co-Leader, the Researcher Co-Leader and three representatives of the Computational Science Centre for Research Communities (CoSeC). Six additional members of the Management Committee will be selected from members of the community based on application quality and diversity. Each Party shall be entitled, but not bound, to appoint an additional individual to the MC to act as an observer. An observer appointed in such a manner shall be entitled to attend, but not vote, at meetings of the MC.

3. The MC shall approve all significant activities of the Project (e.g. training events and the content of the reports required as Project outputs).

4. The quorum for a meeting of the MC shall be not less than 50% of the Parties to this Agreement (or their proxies).

5. The MC will meet quarterly virtually and in hybrid mode at scheduled in-person events. Meetings shall be convened with at least 7 days’ prior notice. Minutes of the meetings of the MC shall be drafted by the Chairperson and transmitted to the Parties without delay and in any event within 5 days of the meeting. The minutes shall be considered as accepted by the Parties if, within 10 days from receipt, no Party has objected in writing to the Project Leader. The Project Leader will prepare progress reports as required by the MC and the Funder and a draft of each report will be circulated to each member of the MC along with the written notice for the relevant meeting.

6. We will aim to achieve decisions via consensus. In the event of needing to take a vote, each Party shall have one vote in the MC. Decisions will be taken by a majority vote of a meeting of the MC except for those decisions specified elsewhere in this document. In the event of a tied vote under this clause, the Chairperson shall have the casting vote.

7. The Project Leader will be the primary contact for and with the Funder; be accountable to the Management Committee for the day-to-day management of the Project; be responsible for implementing decisions taken by the MC; and monitor the progress of the Project with respect to milestones and deliverables.

8. Each meeting will include written updates to the MC in advance on the CCC including the following key items:

   1. Gender diversity and equality.
   2. Membership.
   3. Financial management and distribution of funding.
   4. Scheduled activities (completed and plans).
   5. Review of progress against original proposal.
   6. Communications (both website and social media).
   7. Data management plan